- Apr 2024
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We quote because we are afraid to-change words, lest there be a change in meaning.
Quotations are easier to collect than writing things out in one's own words, not only because it requires no work, but we may be afraid of changing the original meaning by changing the original words or by collapsing the context and divorcing the words from their original environment.
Perhaps some may be afraid that the words sound "right" and they have a sense of understanding of them, but they don't quite have a full grasp of the situation. Of course this may be remedied by the reader or listener not only by putting heard stories into their own words and providing additional concrete illustrative examples of the concepts. These exercises are meant to ensure that one has properly heard/read and understood a concept. Psychologists call this paraphrasing or repetition the "echo effect" (others might say parroting or mirroring) and have found that it can help to build understanding, connection, and likeability between people. Great leaders who do this will be sure to make sure that credit for the original ideas goes to the originator and not to themselves simply because they repeated it, especially in group settings where their words may have more primacy amidst their underlings.
(I can't find it at the moment, but there's a name/tag for this in my notes? looping?)
Beyond this, can one place the idea into a more clear language than the original? Add some poetry perhaps? Make the concept into a concrete meme to make it more memorable?
Journalists like to quote because it gives primacy of voice to the speaker and provides the reader with the sense that they're getting the original from which they might make up their own minds. It also provides a veneer of vérité to their reportage.
Link this back to Terrence's comedy: https://hypothes.is/a/xe15ZKPGEe6NJkeL77Ji4Q
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Our individuality is our greatest asset.
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Kaiser, J. Systematic Indexing. The Card System Series 2. London: Sir Isaac Pitman & Sons, Ltd., 1911. http://archive.org/details/systematicindexi00kaisuoft.
Annotation URL: urn:x-pdf:2acc267d4cbe455af640e4a707a84692
See alternate version at: # or https://www.google.com/books/edition/Systematic_Indexing/iwFDAAAAIAAJ?hl=en Google-Books-ID: iwFDAAAAIAAJ
(Switched for better OCR)
Tags
- Julius Kaiser
- writing to test understanding
- quot homines tot sententiae
- echo effect
- shifts in meaning
- individuality
- card index
- note taking manuals
- repetition
- quote
- quotes
- echolalia
- References
- quotations
- paraphrasing
- testing understanding
- journalism
- The Card System Series
- semantic shift
- parroting
- Systematic Indexing
- context collapse
- sententiae
- assets
Annotators
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Kaiser, J. Systematic Indexing. The Card System Series 2. London: Sir Isaac Pitman & Sons, Ltd., 1911. https://www.google.com/books/edition/Systematic_Indexing/iwFDAAAAIAAJ?hl=en Google-Books-ID: iwFDAAAAIAAJ
Annotation url: urn:x-pdf:5e00705cb3b4484c6753104643a1e1a6
Switching editions for better OCR. see: Internet Archive or
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Kaiser, J. Card System at the Office. The Card System Series 1. London: Vacher and Sons, 1908. http://archive.org/details/cardsystematoffi00kaisrich.
Annotation url: urn:x-pdf:01c6d04ce30f5072bccfd0b7ea69d9d2
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The measure of control is also the measure of responsibility. Respon-sibility without control is a hopeless proposition.
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System without consistency is an impossibility. 356But let us realise what a difficult matter it is tobe consistent. We are surrounded by changes and inconsistencieseverywhere. Language above all, which we must needs constantlyuse, is not a perfect instrument for giving expression to consistency.We may have our rules all nicely worded and filed in the key cabinet,but if we have not taken the greatest pains in constructing them,if we have not subjected each one to the most searching criticismbefore they are applied, v/e shall find sooner or later that in one
we have forbidden what we wish to enforce in another in however small a degree it may be ; or very probably we shall find that cases or conditions arise, when our rules are inapplicable, our wording is faulty or our meaning ambiguous.
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To run a system effectively, we must be prepared 355Servant to uphold it ourselves, we must give the examplein effective work, we must be the first to submitto it although we supply the directing energy to run it. If we thinkourselves above our own system, then it has already ceased to exist.We must bear in mind therefore that any rules we may make, anyinstructions we may give, any supervision we may effect, applyto ourselves equally with others. We may be the masters of thesystem, we are also its servants, but for all that we need not beslaves to it.
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- Mar 2024
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Devising Once a proper system has been devised, it requiresCard Systems
Devising Card Systems
Many modern-day note takers and knowledge workers might take solace in the broad advice provided by J. Kaiser in 1908. In describing some of the broad categories of uses of card index filing systems for business use he says that each entity "has its individual character and individual requirements, and its individual character" (ie, everyone is different and has different needs), therefore everyone "must devise [their] system in accordance with [their] own requirements" and should "be the best judge as to what these requirements are." He continues on in the rest of the book to outline a variety of suggestions and methods which one might use or adopt, but he doesn't dictate specific methods and leaves those decisions up to the end user.
When devising their own systems, one certainly ought to heed this advice when looking at a variety of alternative methods like Forte's P.A.R.A., Milo's LYT, or even in mimicking Luhmann's idiosyncratic Zettelkasten set up. Are these methods best for your particular use cases? Are they simple enough for what you want to do, or are they overly structured and complicated? The key is to be able to classify and file things quickly so that they can be easily accessed in the future, all the rest becomes additional details and overhead to support on an ongoing basis.
(¶76)
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Elaborate library classifications were either inapplicable or much 74too complicated and therefore unmanageable. Their applicationto business was out of the question. Something simple, easy toimderstand and easy to handle was required. This was foundin the numerical arrangement. The numerical classification inspite of its arbitrary character will always have this advantagethat it ensures accuracy with the least trouble, and this is stillmore the case where large quantities are handled. It was quitenatural therefore that this should be preferred for business purposes.As there are many sets of things arranged numerically, it isnecessary to distinguish one set from the other, so as to know towhat set a given number refers. This is done by affixing dis-tinguishing initials to the numbers, each class being assigned somecharacteristic initial of its own.
In describing classification schemes for card index-based business uses, Julius Kaiser indicated in 1908 that "elaborate library classifications were either inapplicable or much too complicated and therefore unmanageable." This is in part because of the standardization of the Dewey Decimal System, which may have provided efficiencies for library systems, but proved too rigid for the idiosyncrasies of a variety of businesses. Instead he describes an alpha-numeric system in which numbers provide simple means of finding while the initial alphabetic codes assign specific office-related classes (correspondence, press cuttings, catalogs, etc.) to the indexed materials.
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It must not be forgotten that the directaim of the card system is : maximum of work with minimumof labour (60).
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In each class the individual articles or the folders containing anumber of articles belonging to the same firm are numbered con-secutively, CI, C2, Tl, T2 etc. that is : a new series of consecutivenumbers is started with each initial letter. The correspondenceof Smith & Co. may for instance be in a folder marked C34, thecatalogues of Jones Bros, may be numbered T89. But theremay be a hundred letters to and from Smith & Co. and a dozencatalogues from Jones Bros, so that it will be necessary to dividefurther until each specific article will have a specific numberby which it can be quoted exclusively reserved to it. This isdone by suffixing the date to the previous numbers thus : C34-3VII7or T89-1906 etc. The former refers to a letter of Smith & Co.dated July the third 1907, the latter refers to a catalogue ofJones Bros, of 1906. No matter how large the files will becomein time, the meaning of these numbers will remain the same, andthere can be no other articles bearing these numbers. If a numberor numbers refer to more than one article, confusion is invariablythe result
Kaiser lays out an alphanumeric system for indexing materials using letters, numbers, and even dates and importantly suggests a 1-1 and onto relationship (though not in these terms) to prevent confusion.
Compare with Niklas Luhmann's system.
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