There are two ways for a communication system to maintain its integrity over long periods of time: you need to decide for either highly technical specialisation, or for a setup that incorporates coincidence and ad hoc generated information. Translated to note collections: you can choose a setup categorized by topics, or an open one. We chose the latter and, after 26 successful years with only occasionally difficult teamwork, we can report that this way is successful – or at least possible.
Luhmann indicates that there are different methods for keeping note collections and specifically mentions categorizing things by topics first. It's only after this that he mentions his own "open" system as being a possible or successful one.