When you finish a project, before moving it to Archives, it’s a good idea to scan it quickly for any such material that might be useful for future projects.

the goal is to make the decision of where to put a given piece of information as frictionless as possible

Archives can also be used for project retrospectives, annual retrospectives, and resumes and proposals where you need to “show your work.”

Archives are your portfolio of completed projects

Resources stack is also where “research” lives.

interests you’d like to pursue

Areas, on the other hand, require mindfulness, balance, flow, and human connection. This is the realm of habits, routines, rituals, and intentional communities. Areas require introspection and self-awareness, because determining whether or not you are meeting your standard is an intuitive exercise, not an analytical one.

Projects require you to be laser-focused, to ruthlessly drive toward an outcome, to smash through or circumvent obstacles, to ignore distractions (i.e. people).

Knowledge work requires not only our time and effort, but also our engagement and creativity. For that reason, personal motivation is the prime problem that supersedes all other problems.

tasks, which are grouped naturally into projects, which fall under areas of responsibility.

A project is “a series of tasks linked to a goal, with a deadline.”Examples include: Complete app mockup; Develop project plan; Execute business development campaign; Write blog post; Finalize product specifications; Attend conferenceAn area of responsibility is “a sphere of activity with a standard to be maintained over time.”Examples include: Health; Finances, Professional Development; Travel; Hobbies; Friends; Apartment; Car; Productivity; Direct reports; Product Development; WritingA resource is “a topic or theme of ongoing interest.”Examples include: habit formation; project management; transhumanism; coffee; music; gardening; online marketing; SEO; interior design; architecture; note-takingArchives include “inactive items from the other three categories.”Examples include: projects that have been completed or become inactive; areas that you are no longer committed to maintaining; resources that you are no longer interested in