FILING PROCEDURES IN BUSINESS 1965 OFFICE MANAGEMENT / SECRETARY TRAINING FILM 62244<br /> by [[Periscope Film]] on YouTube<br /> accessed on 2025-12-03T00:14:39
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THE SCIENCE OF THE FILING ENGINEERThe Simplex Alpabetic Method Is Considered the Most Efficient and Takes Care ofTAverage Requirements - It May Be the 95% File-Complex Methods Also Explained
Butters, Roland W. 1921. “The Science of the Filing Engineer.” Filing & Office Management 6(7): 193–94. https://www.google.com/books/edition/Filing_Office_Management/o1rnAAAAMAAJ?hl=en&gbpv=1&pg=PA193&printsec=frontcover&dq=duplex.
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Also, many exponents of filing knowledge have saidthat their file is a "fool-proof" one. I believe that youquestion this statement, as the only way to have afile as near perfect as possible, is to have safe andsane ideas and put them into practice; that is whythe Alphabetic file is the 95% file.
Alphabetic filing accounts for 95% of filing systems according to Butters.
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The reason for this beingin the Complex classification is, as one will tell youwho has operated a Subject File, because a great dealof care must be exercised in not only laying out theproper plan, but working in and cooperating withthose who send matter to be filed, and are constantlyasking for it. The file clerk may think it goes in oneplace, but unless it is carefully marked as to whereit should be filed and then remembered, and possiblyagain classified by card, it is many times found a dif-ficult matter to handle.
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The next Complex method in order, is the Numeric,which may be divided into three classes, straight num-eric, duplex and decimal. It is safe to say that withthe straight Alphabetic or Geographic, ninety-five per-cent of the cases where an Index is used will be moreefficiently handled by the use of either one of theseMethods, than by the Numeric. However, there aresome cases where there is a great deal of cross refer-ence, thus making the use of the Numeric methodmore advantageous.
This is likely the reason why most commonplacers using index card systems use alphabetic set ups by subject rather than Niklas Luhmann's duplex numeric variation.
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McCord, James Newton. 1920. A Textbook of Filing. D. Appleton. https://www.google.com/books/edition/A_Textbook_of_Filing/SBowAAAAYAAJ?hl=en&gbpv=0.
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The material filedcan be arranged as the cards would be,so as to bring together all the paperson a given subject.
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is essential in subject work becausesome subjects are closely related andyet not sufficiently so to be filed to-gether.
The use of the cross reference sheet
A portion of the reason why Luhmann chose a duplex numeric filing system for his zettelkasten.
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The object of any system is speedin service, and to obtain this, in sub-ject work, all correspondence on agiven subject must be filed together,regardless of who wrote it or at whattime it was written, so that the historyof everything that has taken place onone subject may be found in one place.
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Classification of Files of the U. S. ExplosivePlant at Nitro, W. Va.By Miss J. L. Dillard
Dillard, J. L. 1919. “Subject and Classification Filing: Classification of Files in the U.S. Explosive Plant at Nitro, W. Va.” Filing: A Magazine on Indexing & Filing 3(2): 401–3. https://www.google.com/books/edition/Filing/nxFLAAAAYAAJ?hl=en&gbpv=1&pg=PA401&printsec=frontcover&dq=duplex (December 2, 2025).
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Lennig, Margaret Antoinette. 1920. Filing Methods: A Text Book on the Filing & Indexing of Commercial & Government Records. https://www.google.com/books/edition/Filing_Methods/vVagv_GyENwC?hl=en&gbpv=0.
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Hudders, Eugene Russell. 1919. Indexing and Filing: A Manual of Standard Practice. 5th ed. New York: The Ronald Press Company. https://www.google.com/books/edition/Indexing_and_Filing/p_MRAAAAYAAJ?hl=en&gbpv=0.
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- Nov 2025
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Hunter, Estelle Belle. 1923. Modern Filing Manual. Rochester, NY: Yawman and Erbe Manufacturing Company. https://www.google.com/books/edition/Modern_Filing_Manual/F-lNAQAAMAAJ?hl=en.
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- Nov 2024
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analogoffice.net analogoffice.net
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"How To" Directory by [[Anna Havron]]
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- Apr 2024
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Either system canbe s tart ed with a small li stof captions and be increasedscientifically.
Scientific principles had bled so thoroughly into both culture and business that even advertising for filing systems in business in the 1930 featured their ability to be used and expanded scientifically.
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Stated briefly the work of the intelligence department can be 50brought under the three heads: filing, indexing and summarising.
For Kaiser, his "intelligence department" has three broad functions: summarizing, indexing, and filing.
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- Jan 2024
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web.archive.org web.archive.org
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vielmetti.wordpress.com vielmetti.wordpress.com
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Noguchi's book "Chou Seiri Hou (Ultra Management Technique)".
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communicationnation.blogspot.com communicationnation.blogspot.com
- Sep 2023
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babel.hathitrust.org babel.hathitrust.org
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https://babel.hathitrust.org/cgi/pt?id=mdp.39015071458213&seq=1
Modern Filing Systems<br /> Wagemaker Furniture Company, Ltd. 1904 furniture catalog
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- Mar 2023
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Wigent, William David, Burton David William Housel, and Edward Harry Gilman. Modern Filing and How to File: A Textbook on Office System. Rochester, N.Y.: Yawman & Erbe Mfg. Co., 1916. http://archive.org/details/modernfilingate02compgoog.
Original .pdf converted with docdrop.org for OCR annotation on 2023-03-24.
annotation target: urn:x-pdf:3c1f14d64c91cf4b513efa16df4ed90d
Annotations: https://hypothes.is/users/chrisaldrich?q=url%3Aurn%3Ax-pdf%3A3c1f14d64c91cf4b513efa16df4ed90d
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archive.org archive.org
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Wigent, William David, Burton David William Housel, and Edward Harry Gilman. Modern Filing and How to File: A Textbook on Office System. Rochester, N.Y.: Yawman & Erbe Mfg. Co., 1916. http://archive.org/details/modernfilingate02compgoog.
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- Nov 2022
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billyoppenheimer.com billyoppenheimer.com
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The Notecard System
This is almost pitched as a product with the brand name "The Notecard System".
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- Oct 2022
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unclutterer.com unclutterer.com
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Brief explanation of the Pile of Index Cards system, but without significant depth.
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I’m with Iris (and Jane) about the PoIC system — I don’t understand how the system works once it is set up. It’s a shame as it might be very useful. Ideally, I’d like to set it up with notebooks in Evernote instead of actual index cards and boxes (the last thing I need in my life is more paper clutter). That way it would be easily searchable, too).
As is apparently often in describing new organizing systems (commonplace books, zettelkasten, PoIC, etc.), not everyone is going to understand it the first time, or even understand what is going on or why one would want to use it.
This post by Susan is such an example.
Susan does almost immediately grasp that this might be something one could transfer into a digital system however, particularly for the search functionality.
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- Sep 2022
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unclutterer.com unclutterer.com
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This post is a classic example of phenomenon that occurs universally. One person devises something that works perfectly for them, be it a mouse trap design, a method of teaching reading or … an organisation system. Other people see it in action and ask for the instructions. They try to copy it and … fail. We are all individuals, and what works for one does not work for all. Some people reading this post go “wow, cool!” Others go “What…???” One size does not fit all. Celebrate the difference! The trick is to keep looking for the method that works for you, not give up because someone else’s system makes your eyeballs spin!
all this, AND...
some comes down to the explanations given and the reasons. In this case, they're scant and the original is in middling English and large chunks of Japanese without any of the "why".
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This method, devised by Japanese economist Noguchi Yukio, utilizes manilla envelopes and the frequency with which you work on certain projects to organize your projects.
The Noguhchi Filing System is a method developed by Noguchi Yukio, a Japanese economist, that organizes one's projects using envelopes and sorts them based on the frequency upon which you work on them.
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Two weeks ago, I started an exploration of lesser-know filing systems with the Noguchi system.
Lesser known by whose estimation? Certainly lesser known in America in 2014 (and even now in 2022), but how popular was/is it in Japan or other locations?
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- Aug 2022
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Forcertainlyagreatervarietyofcards,clippings,andsuchlikecan befiledbehind 4x6slipsthan behind3x5's.
A benefit of 4 x 6" cards is that clippings and other items can often be more easily filed along with them as opposed to the smaller 3 x 5" cards.
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www.google.com www.google.com
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I was doing some random searches for older material on zettelkasten in German and came across this.
Apparently I've come across this before in a similar context: https://hypothes.is/a/CsgyjAXQEeyMfoN7zLcs0w
The description now makes me want to read it all the more!
This is a book about a box that contained the world. The box was the Picture Academy for the Young, a popular encyclopedia in pictures invented by preacher-turned-publisher Johann Siegmund Stoy in eighteenth-century Germany. Children were expected to cut out the pictures from the Academy, glue them onto cards, and arrange those cards in ordered compartments—the whole world filed in a box of images.
As Anke te Heesen demonstrates, Stoy and his world in a box epitomized the Enlightenment concern with the creation and maintenance of an appropriate moral, intellectual, and social order. The box, and its images from nature, myth, and biblical history, were intended to teach children how to collect, store, and order knowledge. te Heesen compares the Academy with other aspects of Enlightenment material culture, such as commercial warehouses and natural history cabinets, to show how the kinds of collecting and ordering practices taught by the Academy shaped both the developing middle class in Germany and Enlightenment thought. The World in a Box, illustrated with a multitude of images of and from Stoy's Academy, offers a glimpse into a time when it was believed that knowledge could be contained and controlled.
Given the portions about knowledge and control, it might also be of interest to @remikalir wrt his coming book.
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- Mar 2022
- Dec 2021
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an inquiry into filing systems is an inquiry into how society manages its own memory.11
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- Nov 2021
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docs.google.com docs.google.com
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Now that we're digitizing the Zettelkasten we often find dated notes that say things like "note 60,7B3 is missing". This note replaces the original note at this position. We often find that the original note is maybe only 20, 30 notes away, put back in the wrong position. But Luhmann did not start looking, because where should he look? How far would he have to go to maybe find it again? So, instead he adds the "note is missing"-note. Should he bump into the original note by chance, then he could put it back in its original position. Or else, not.
Niklas Luhmann had a simple way of dealing with lost cards by creating empty replacements which could be swapped out if found later. It's not too dissimilar to doing inventory in a book store where mischievous customers pick up books, move them, or even hide them sections away. Going through occasionally or even regularly or systematically would eventually find lost/misfiled cards unless they were removed entirely from the system (similar to stolen books).
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